Infomatics Needs Assessment Essay

Changes in healthcare and advancements in technology have allowed for new and exciting opportunities to intergrade in the two fields. The government has supported healthcare facilities during this transition since 2009, by providing stimulus money to assist in the transition from paper to electronic medical records (EMR). The Obama administration will start fining healthcare facilities that have not made this transitioned to EMRs by 2015. In order to take advantage of this opportunity and to avoid fines, we must heed this mandate. Many facilities are finding it difficult to find the right system for their work places. This proves the importance of a needs assessment. “A needs assessment is a systematic set of procedures that are used to determine needs, examine their nature and causes, and set priorities for future action.”

Need for Needs Assessment

A needs assessment is an integral and necessary part to implementing change. Preforming this assessment will save money by preventing facilities from spending money on needless changes. During the process it is determined if there really is a need for this change. It also can provide alternative options if the original plan was found to be suboptimal. If the assessment determines that the plan for change is appropriate, the assessment will help set priorities and determine how to allocate resources such as people, money and facilities.

Important considerations

There are a few important aspects of this assessment that must be considered such as: definition of the need, the targeted group and consequences. During a needs assessment the “need” will have to be clearly defined. “A need is a discrepancy or gap between what is and what should be.” For the purposes of healthcare the gap is between paper medical records and electronic medical records. The targeted group most also be defined to ensure that the need fits the group. The question; is this a critical change? Must be answered. Finally, the consequences for misfortune must also be addressed. In healthcare the facility must consider the consequences if implementation of the electronic medical record failed. They would be at a great finical loss.

Collection of data

Data from internal and external environment must be collected. Internal data can be collected from employees, and current technology. Employees can be interviewed for data or the facility can request surveys be filled out. External data can be collected from published literature, information from vendors, regulatory and accreditation requirements, information trending, and organizations like HIMSS or KLAS. HIMSS. Health care information and management systems, vision is to improve health care through incorporation of information technology. KLAS is an organization that collects feedback about healthcare systems and produces ratings. Both these organization can help narrow down the electronic medical record that will fit this facility.

Read also  Economic Issues Simulation Paper

Members involved in needs assessment

During the assessment the people affected should be consulted and directly involved in both the needs assessment and the designing of the program. In healthcare, doctors and nurses should be involved because they will be using the systems. Unit manger will be able to give a unique perspective to help with the functionality of the system and will also be able to boost morale regarding the change. Finally, the designers of the system should be included in the conferences with all other stakeholders. It is important the designers are present to help keep expectation as close to reality as possible.


All medical facilities are faced with the need to implement an electronic medical record in the upcoming years. It is important that this facility finds the right system the first time to avoid unnecessary finical loss. Preforming a needs assessment is the best way to aid in making the best decision.


(n.d.). Retrieved March 16, 2015, from Why Is Assessment Important? (n.d.). Retrieved March 16, 2015, from DeSilets, Lynore D, EdD,R.N., B.C. (2006). Needs assessment. The Journal of Continuing Education in Nursing, 37(4), 148-9. Retrieved from Hebda, T., & Czar, P. (2013). Handbook of informatics for nurses & healthcare professionals (5th ed.). Boston: Pearson. KLAS Helps Healthcare Providers by Measuring Vendor Performance. (n.d.). Retrieved March 17, 2015, from HIMSS – Healthcare Information and Management Systems Society. (n.d.). Retrieved March 17, 2015, from Jackson, D. (2013, September 23). Most health care records now are electronic. Retrieved March 17, 2015, from

More Essays

  • Administrative Ethics Paper

    In the health care setting for administrators there is an ongoing occurrence of ethical issues implicit in daily activities. A health care administrator we have assignments to the business as well as to ourselves to help the customers and our coworkers who accommodated and checked the patients within the...

  • Professional Development of Nursing Professionals

    In this day and age when medicine becomes more technological and industry driven, nursing needs to find its new role in the rapidly transforming healthcare system. In 2010 the Institute of Medicine (IOM) published proposals about remodeling of nursing in the U.S. – "The Future of Nursing: Leading Change,...

  • Evolution of Health Care Information System

    In this paper, we will compare and contrast Skilled Nursing Facilities from 20 years ago to today. Skilled Nursing facilities of today are both similar and different from what they were like two decades ago. Similarities comprise of the organizational structure, including different departments, and the...

  • Top Healthcare Priorities

    Cost, quality and access are the top three healthcare priorities. And the main focus of healthcare reform is to lower the cost, improve the quality and access of the healthcare. On March 23 of 2010 President Obama signed into the law the Patient Protection and Affordable Care Act. This document cased many...

  • Ge Healthcare

    As is known to all, most successful medical equipment manufacturing companies like GE Healthcare satisfy customers' need as possible as they can and they are still on the way to improve their supply chains to attract more customers and make themselves more competitive. From this, we can see that customer...

  • Public Health System

    Health policy and entire health care system in both the USA and Great Britain create a core for national quality standards. Dealing with health as a key condition for local and global human activity representatives of medical spheres in these two countries on opposite sides of the ocean have long-term...

  • Electronic Medical Records a Cure for Health Care Case Study

    1.) Identify and describe the problem in this case. The problem in this case is medical record keeping. About 12 percent of healthcare spending goes towards medical recordkeeping. Medical records have been kept in files and folders, which causes difficulty in accessing and sharing information. This problem...

  • Trends in Healthcare

    Health care is a multifaceted and progressive business. The industry is a must for the health care of all. Personalized care is expected to grow as people continue to become older. The beginning of the Baby Boomers retiring began two years ago. With the Baby Boomers retiring came health problems such as...

  • U.s. Healthcare System

    The United States health care system is multifaceted because the system is characterized by a variety of aspects. The system involves monitoring the services for social agencies. This process again involves a wide range of services because it allows many social workers to coordinate their efforts. Many...

  • Iom Report

    In November of 2010, the Institute of Medicine (IOM) delivered a report, " The Future of Nursing: Leading Change, Advancing Health". The report looked in depth about the role that nurses should play in a changing healthcare system. The report explains about changes in the health care system and how the...

Read also  Public Health System